2025 Conference - Sponsor Info
This page contains information that may be helpful as you prepare for the 2025 conference.
Hotel
The conference will be held at the Sheraton Phoenix Downtown October 26-29, 2025. P2F2 has booked rooms at the Sheraton and also at the Hyatt Regency Phoenix, located just 2 blocks from the Sheraton. The Hyatt has 2 well-known restaurants, including the Compass, Arizona's only revolving restaurant that sits at the top of the Hyatt and offers incredible views of the Valley of the Sun. Rooms at the Sheraton are $249 a night (plus fees and taxes) and rooms at the Hyatt are $269 a night (plus fees and taxes). Those rates are guaranteed until the end of the day on Thursday, October 2nd or whenever the block is sold out, whichever occurs first.
Sponsors are responsible for making their own hotel reservations. Reservations may be made by clicking on the following links:
Sheraton Phoenix Downtown
Hyatt Regency Phoenix
Boxes
Boxes may be delivered to the hotel up to three (3) days prior to the conference. Boxes must be addressed to the person responsible for claiming the parcel at the hotel. Boxes should be addressed to:
Sponsor name
Sponsor representative and cell phone number
P2F2 Conference Sponsor
c/o Sheraton Phoenix Downtown
340 N. 3rd Street
Phoenix, AZ 85004
Box ___ of ___
Deliveries will be assessed a handling fee. The handling fee is as follows:
- Packages, incoming and outgoing (up to 10 pounds): $7 / package inbound and $4 outbound
- Packages, incoming and outgoing (11 - 20 pounds): $10 / package inbound and $4 outbound
- Packages, incoming and outgoing (20+ pounds): $25 / package inbound and $10 outbound
- Oversized item: $35 / package inbound and $10 outbound
Electricity and AV
If you will need to have access to electricity at your table or want to rent AV equipment, the hotel's AV vendor, Encore, can provide that for you. Our contact is Ryan Antrim, who can be reached at (847) 507-2392 or ryan.antrim@encoreglobal.com. You can order anything AV-related at this link:
https://eventnow.encoreglobal.com/myevents/result/index/show_id/3d2ba770-fa51-f011-877a-7c1e520aee77/
Registration Table
When you arrive on Sunday, please stop by the registration desk on the 2nd floor to pick up your name badge and goody bag. The name badge gets you into sessions, lunches and evening events. The goody bag contains a copy of the brochure, attendee lists, and other information that might be helpful during the conference. The registration table opens at 7:30 Sunday morning.
Sponsor Tables
Sponsors are given a 6' skirted table. Tables are assigned and will be available to be set up beginning at 7:30 AM on Sunday, October 26th. Tables will be set up in the Valley of the Sun Foyer on the 2nd floor of the hotel. Drink breaks will take place in the same space, as will the Sunday evening welcome reception. Lunches will be held in the Encanto Ballroom. A name tent will be on each table when you arrive on Sunday so you know which table is yours. Most sponsors set up Sunday morning and take down Tuesday night. The first "break" will occur Sunday morning around 10:15. Lunch for pre-conference attendees will be from 11:45 - 1:00. Sponsors are invited to join us for lunch. P2F2 will provide a pumpkin full of candy for your table. Just let us know if you'd rather not have the candy pumpkin at your table.
Snacks
The cost of providing snacks during breaks has skyrocketed since Covid, so our breaks will be drink breaks only (similar to 2023). You are more than welcome to provide snacks at your table. Those sponsors that did that last year seemed to be very popular with our attendees!
Tour de Sponsors
As we did last year, we are asking attendees to fill out a Tour de Sponsors bingo card with a stamp from each sponsor to qualify for small but fun items from our treasure chest. We have provided each sponsor with a stamp and an ink pad. Please stamp the space that contains your logo as attendees stop by your table. Please leave the stamp and ink pad on your table when you leave at the end of the conference.
Registration
Each sponsor has a point person who works with P2F2 to register attendees. Registration is handled by filling out a Registration Form and sending it to the email address found on the form.