2023 Conference - Sponsor Info

This page contains information that may be helpful as you prepare for the 2023 conference.

Hotel
We will be staying at the Embassy Suites Denver Downtown/Convention Center hotel.  P2F2 has a block of rooms available for $229 a night (plus fees and taxes).  That rate is good until September 15th or the block sells out, whichever occurs first.  Sponsors are responsible for making their own hotel reservations.  The link to do so is:  Embassy Suites Denver Downtown – P2F2 2023

The Embassy Suites is sold out on some nights, so here are some recommended alternate hotels:

Aloft Denver Downtown – 800 15th Street (1 block from the Embassy Suites)
(303) 623-3063
 
Home2 Suites by Hilton Denver Downtown Convention Center – 801 15th Street (1 block from the Embassy Suites)
(303) 759-1301
 
Hilton Garden Inn Denver Downtown – 1400 Welton Street (2 blocks from the Embassy Suites)
(303) 603-8000
 
Hyatt Place Denver/Downtown – 440 14th Street (3 or 4 blocks from the Embassy Suites)
(303) 893-2900

Boxes
Boxes may be delivered to the hotel up to three (3) days prior to the conference.  Boxes must be addressed to the person responsible for claiming the parcel at the hotel.  Boxes should be addressed to:

     Guest name, Firm Name, Date of Arrival
     P2F2 Conference
     c/o Embassy Suites Denver Downtown Convention Center
     1420 Stout Street
     Denver, CO  80202

Boxes should be numbered 1 of 5, 2 of 5, etc.  Deliveries of more than 5 boxes will be assessed a handling fee.  The handling fee is based on the number of boxes, as follows:

• 2-5 boxes: $5 per box
• 6-25 boxes:  $10 per box

The hotel does not have a shipping facility on-site, so you must make arrangements to have your boxes returned to your organization with a prepaid return label.  You may bring boxes to the front desk and schedule a pick up there.  The hotel does not charge for that.  There is a FedEx office at the Hyatt Regency hotel, which is located directly behind the Embassy Suites.

For additional information, you can check out the Embassy Suites Shipping Procedures.

If you are shipping "swag" to be added to the goody bag each attendee receives at the registration table, those boxes should be shipped to:

     Dave DeJonge, P2F2 Swag, 10/6/2023
     P2F2 Conference
     c/o Embassy Suites Denver Downtown Convention Center
     1420 Stout Street
     Denver, CO  80202


Electricity and AV
If you will need to have access to electricity at your table or want to rent AV equipment, the hotel's AV vendor, Encore, can provide that for you.  You will need to fill out their electronic form, available at the following link:

https://eventnow.encoreglobal.com/myevents/result/index/show_id/79911129-6d35-ee11-bdf4-6045bdd3bdb4/

Tables
Sponsors are given a 6' skirted table.  Tables are assigned and will be available to be set up beginning at 7:30 AM on Sunday, October 23rd.  Tables will be set up in the Crestone Ballroom on the 3rd floor of the hotel.  Food and drink breaks will take place in the same space. 

Check-In
When you arrive, please check in at the registration desk to receive your nametag (which allows you to access meals, networking events and sessions) and a goody bag.  The registration desk will open around 7:30 each morning.

Registration
Each sponsor has a point person who works with P2F2 to register attendees.  Registration is handled by filling out a Registration Form and sending it to the email address found on the form.